Privacy Policy

This Privacy Policy explains how Horizn ("we", "us", or "our") collects, uses, and protects your personal information when you use our daily planning application, website, and related services (collectively, the "Service"). By using the Service, you agree to the practices described in this policy.

1. Information We Collect

1.1 Information you provide

• Account information: your name, email address, and password (stored securely as a hash) when you create an account.
• Profile and preferences: working hours, timezone, focus mode settings, and other preferences you configure.
• Task and planning data: tasks, lists, deadlines, schedules, notes, and descriptions you create or import.
• Billing information: payment details are processed by our payment provider, Stripe. We do not store your full card number on our servers.

1.2 Information from integrations

When you connect a third-party service to Horizn, we retrieve and store the data needed to provide the integration. This may include:

• Google Calendar: calendar events, titles, times, and descriptions.
• Gmail: starred email messages (sender, subject, body, and metadata) that you choose to turn into tasks.
• Outlook: calendar events and starred messages you convert into tasks.
• Asana: tasks, projects, due dates, and assignee information from your connected workspace.
• Slack: messages you react to or save, along with channel and sender metadata.
• Monday.com: items, boards, and column values from your connected account.

We only request the minimum scopes required to provide each integration and never use your integration data for advertising. You can disconnect any integration at any time from your account settings, which stops further data collection.

1.3 Information collected automatically

• Usage data: how you interact with the Service, such as features used and actions taken, to improve the product.
• Device and technical data: browser type, operating system, and IP address.
• Cookies and similar technologies: used to keep you signed in and remember your preferences.

2. How We Use Your Information

• To provide, maintain, and improve the Service and its features.
• To sync tasks, events, and data between Horizn and your connected integrations.
• To forecast your schedule, prioritise tasks, and generate planning insights.
• To process payments and manage your subscription.
• To send you service-related communications, such as account and security notifications.
• To detect, prevent, and address technical issues, fraud, and abuse.
• To comply with our legal obligations.

3. Legal Basis for Processing (GDPR)

For users in the European Economic Area, United Kingdom, and Switzerland, we process your personal data on the following legal bases:

• Contract: processing necessary to provide the Service you requested.
• Consent: for optional integrations and marketing communications you opt into.
• Legitimate interests: to improve the Service, ensure security, and prevent abuse.
• Legal obligation: where we are required to retain or disclose data by law.

4. How We Share Information

We do not sell your personal information. We share data only as described below:

• Service providers: third parties that help us operate the Service, such as hosting (Base44), payments (Stripe), and email delivery. These providers process data on our behalf under written agreements.
• Integration providers: when you connect a service, data is exchanged directly with that provider under their own terms and privacy policy.
• Legal compliance: if required by law, court order, or to protect our rights and safety.
• Business transfers: in connection with a merger, acquisition, or sale of assets, subject to confidentiality.

5. Data Retention

We retain your personal information for as long as your account is active. If you close your account, we will delete or anonymise your data within 30 days, except where we are required to retain it for legal, accounting, or reporting purposes.

6. Data Security

We use industry-standard measures to protect your data, including encryption in transit and at rest, access controls, and regular security reviews. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

7. Your Privacy Rights

Depending on where you live, you may have the right to:

• Access the personal information we hold about you.
• Request correction or deletion of your personal information.
• Export your data in a portable format.
• Withdraw consent for optional processing at any time.
• Object to or restrict certain processing of your data.

To exercise any of these rights, contact us at support@horiznapp.com. We will respond within 30 days.

8. International Data Transfers

The Service is available globally and your information may be processed in countries other than your own. Where this involves a transfer outside your jurisdiction, we take steps to ensure appropriate safeguards are in place, such as standard contractual clauses or other legally recognised mechanisms.

9. Children's Privacy

The Service is not directed to children under 16 (or the minimum age in your jurisdiction). We do not knowingly collect personal information from children. If you believe we have done so, please contact us and we will delete the information.

10. Cookies

We use essential cookies to keep you signed in and remember your preferences. We do not use cookies for advertising. You can control cookies through your browser settings, but disabling them may affect some features of the Service.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on this page and, where appropriate, sending a notification. The "Last updated" date at the top reflects when the policy was last revised.

12. Contact Us

If you have any questions about this Privacy Policy or your personal information, please contact us at support@horiznapp.com.